Sonder Credit Card

The intended use of the Sonder credit card is for ongoing or one-time Sonder administrative expenses. The Sonder credit card should be held only by those who hold Finance or Operations roles at Sonder, or who are a Board member.

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The Sonder credit card should not be used by projects for travel, event-related booking, or project-related expenses. Sonder is a collective, and our expense guideline is that payments for project needs are made out-of-pocket by project subcontractors, and reimbursed by Sonder during the next invoicing cycle.

The exception is if it is financially not feasible for a subcontractor to pay out of pocket for booking project-required travel, such as a flight or hotel, in which case the project or collaborator should utilize TravelPerk to book travel. If for some reason TravelPerk cannot be used, the project lead may request support from Finance to use the Sonder credit card. Alternatively, finance is happy to provide an advance if needed, or to pay booking-related invoices directly. If these costs will need to be paid outside of the regular invoicing cycle, please discuss this with Finance in advance.

The Sonder credit card should not be issued to subcontractors who are contracted to Sonder projects. The intended use of the Sonder credit card is for ongoing or one-time Sonder administrative expenses, and providing credit card access to a project is misaligned with this intended use.

Additionally, Sonder does not have a large line of credit. If projects are issued credit cards, it becomes very difficult and time-consuming to monitor the charges and available credit.

Tracking of the costs is more complex when the project uses the credit card, as the credit card charges are in euros and not in project currencies, which also causes risks with currency conversion rates. To make sure the credit card bill is correct can be challenging because of the many expenses on the bill together with the fact that there is no info on the bill regarding the project of a certain expense.

From time to time a project may receive permission to utilize the credit card for an ongoing expense, such as a platform or tool, or specified one-time cost. In this case the person who owns the expense should contact Jen ([email protected]) to confirm use and which project it should be billed to. This person should also confirm that all any any invoices and receipts, including for recurring costs, are sent to [email protected].